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Administrative Assistant

Position Information

Position Information

Date Posted 04/16/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 06/16/2018
Working Title Administrative Assistant
Job Classification Administrative Support III
Department Name 74750-Facilities Management AVC
Job Type Staff
Position Number 0136483
Hiring Range TBD based on qualifications
Position Description

Facilities Management is responsible for maintaining, preserving and enhancing the University’s physical assets. Core services include building and ground maintenance and custodial services to ensure a safe, functional and attractive campus environment. Facilities Management also provides professional engineering, architectural and construction management services to the Pittsburgh campus and to Pitt’s Bradford, Greensburg, Johnstown and Titusville campuses.

The University of Pittsburgh Facilities Management Technical Services department is seeking an Administrative Assistant. The incumbent is responsible for providing administrative assistance to the Manager and staff of Technical Services in the Planning Department. The job duties for this position include scanning and editing files, process requests with University Printing, edit PowerPoint presentations, and organizing and maintaining project archive files.

This is a project based role and the length of your assignment is dependent upon several factors including but not limited to project workload.

Education Required High School Diploma or GED
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

High School diploma or diploma from a certified Business School or Computer School. Knowledge of technical terminology is beneficial.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:00 a.m. - 4:30 p.m.
If Varied Work Schedule, Please Specify

This is a project based role and the length of your assignment is dependent upon several factors including but not limited to project workload.

If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School Diploma or GED?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents