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Operations Administrator

Position Information

Position Information

Date Posted 04/16/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 06/16/2018
Working Title Operations Administrator
Job Classification Administrator III
Department Name 91900-University Press Director
Job Type Staff
Position Number 0136481
Hiring Range $35,100.00 - $56,784.00
Position Description

The Operations Administrator (OA) works with the Director of Operations and the Director of the University Press, and takes independent responsibility for a number of administrative tasks, editorial duties, and financial responsibilities.

The OA prepares weekly cash reports and makes deposits to the Press account; prepares annual royalty reports and arranges payments to all authors, and is responsible for the planning and logistics of Press exhibits for all the academic conferences we attend. The OA is responsible for the oversight of our major literary prize competitions and annual poetry submissions, which together involve accurately tracking and managing thousands of manuscripts, interacting with authors, and working closely with prominent prize judges. The OA is responsible for officially registering the copyright of every book we publish with the Library Of Congress.

The OA acts as the Press office manager, ensuring office equipment and supplies are available and in working order, and maintains the Press database system through which our entire workflow is processed. The OA also supervises our student internship program and the work of the interns. Finally, the OA works with the Press Director and the Director of Operations on a variety of editorial and administrative tasks and is a key liaison with other University departments such as the Office of the Provost, Purchasing, Payment Processing, Facilities Management, etc.

Education Required Baccalaureate
Minimum Related Experience Level Required 6-9 years experience
Additional Education and/or Experience Essential to the Position

Financial training or experience; mastery of standard MS Office software; organizational skills.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:


• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit www.hr.pitt.edu/benefits

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Craigslist.org
    • Currently a University Employee
    • Dice.com
    • Monster.com
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • StudentAffairs.com
    • Higheredjobs.com
    • Indeed.com
    • Internet Search
    • Other: (Please specify below)
  3. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents