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Administrative Assistant

Position Information

Position Information

Date Posted 04/13/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 06/13/2018
Working Title Administrative Assistant
Job Classification Administrator I
Department Name 06175-Career Development and Placement Assistance
Job Type Staff
Position Number 0009034
Hiring Range $23,868.00 - $37,752.00
Position Description

The University of Pittsburgh, Career Development and Placement Assistance is seeking a qualified candidate for the Administrative Assistant position.

The incumbent will handle executive and administrative responsibilities for the Associate Dean of Student Affairs/Director of the Office of Career Development and Placement Assistance.

Duties include;
-Processing correspondences
-Maintaining the Associate Dean/Director’s routine correspondences
-Providing excellent customer service in person and over the phone
-Maintaining supply inventories
-Responding to inquiries

Reporting directly to the Associate Dean/Director, this position requires confidentiality, discretion, accuracy, and strong customer-service orientation. Other duties as assigned include acting as the backup for the departmental receptionist.

Education Required Associate
Minimum Related Experience Level Required 1-2 years experience
Additional Education and/or Experience Essential to the Position

At least 1-2 years of office experience required. Must be able to follow oral and written instructions accurately and thoroughly. Must be proficient in Microsoft software, especially Word, Excel, and Outlook. Excellent typing, communication skills (oral and written), English and grammar skills are required.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours Work Schedule to Vary
If Varied Work Schedule, Please Specify

Work schedule if 9:00 am to 5:30 pm; occasionally it will be 8:30 am to 5:00 pm

If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Associate's degree or higher?
    • Yes
    • No
  2. * Have you ever served in an executive level assistant capacity?
    • Yes
    • No
  3. * Are you confident in your experience with Microsoft Office software (Word, Excel, Publisher, Outlook etc.)?
    • Yes
    • Most of applications
    • Somewhat
    • No
  4. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  5. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents