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Administrative Assistant

Position Information

Position Information

Date Posted 03/12/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 05/12/2018
Working Title Administrative Assistant
Job Classification Administrator I
Department Name 93600-UPCI Basic Research Administration
Job Type Staff
Position Number 0136312
Hiring Range TBD based on qualifications
Position Description

UPMC Hillman Cancer Center is seeking an administrative assistant who will provide support to a faculty member who is the new Program Leader for the Cancer Virology Program (CVP).

This position is responsible for maintaining the day-to-day administrative operations for the Program Leader. This includes a variety of responsibilities such as grant and manuscript preparation, prepare various research projects documentation, manage and schedule travel arrangements, maintain publication library, specialized support for activities regarding faculty program leadership, responsible for all faculty correspondence, maintain faculty calendar and schedule all meetings, conference calls, itineraries, prepare all correspondence, letters of support and other research documents, maintain faculty curriculum vitae, annual evaluations, reports, website, assist with teaching handouts, meeting presentations, posters, maintain and adhere to IRB, IACUC protocols and all other annual renewals and regulations.

Computer skills require proficiency in Microsoft Word, Excel, MS Outlook, with other possible computer skills such as EndNote, PowerPoint, PubMed, online grant submission mechanisms such as Peris and Assist.

Education Required Associate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position
Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Associate's degree or higher?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents