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Visitor Engagement Event Planner

Position Information

Position Information

Date Posted 03/06/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 05/06/2018
Working Title Visitor Engagement Event Planner
Job Classification Administrator II
Department Name 06130-Admissions & Financial Aid
Job Type Staff
Position Number 0136293
Hiring Range TBD based on qualifications
Position Description

The Visitor Engagement Event Planner is primarily responsible for the successful planning, on-site execution, and budget reporting for more than 50 undergraduate admissions events for 70,000 visitors annually. This includes independently planning logistics for undergraduate admissions events and establishing positive working relationships across campus and with external vendors to ensure high-quality guest service. The employee must have a valid drivers license and a good driving record. The incumbent will be required to work early morning, evening, and weekend programs throughout the year.

Education Required Baccalaureate
Minimum Related Experience Level Required 3-5 years experience
Additional Education and/or Experience Essential to the Position

Bachelor’s Degree required with at least 4-5 years experience; professional Pitt experience is preferred. Good communications, organization, decision-making skills, and knowledge of admissions and financial aid procedures also preferred.
Experience with planning and coordinating events is preferred.
Must be extremely organized. Attention to detail is required, as well as strong verbal and written skills.

Required Licenses/Certifications

Valid driver’s license and a good driving record are required.

Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify

Employee will be required to work early morning, evening and weekend programs throughout the year.

If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * Do you possess a valid driver's license?
    • Yes
    • No
  3. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  4. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents