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Events Coordinator

Position Information

Position Information

Date Posted 02/26/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 04/26/2018
Working Title Events Coordinator
Job Classification Administrator I
Department Name 85800-University Store
Job Type Staff
Position Number 0135434
Hiring Range $23,868.00 - $37,752.00
Position Description

The University of Pittsburgh is seeking a qualified Events Coordinator. This position will work in the department which consists of Housing, Food Services, Panther Central, the University Stores, and Conference Services. Our team is responsible for the maintenance, operations, and assignments for all on-campus residence halls and University-owned off-campus apartments.

Our department oversees three retail locations on campus – The University Store on Fifth, The Pitt Shop, and Maggie & Stella’s Cards & Gifts. Finally, our team provides concierge-level customer service through Panther Central, our 24/7 ID Center on campus, and our Conference Services team. Behind the scenes, our team manages a variety of different areas within the department such as Communications, Business Systems, Financial Operations, Human Resources, and Data Analysis in order to best serve our customers.

Duties associated with this position include, but are not limited to: acting as a liaison for all aspects of event planning, identifying event opportunities, scheduling, organizing and staffing events, gathering requests for marketing support, and collaborating with other team members to ensure each event is successfully executed. The incumbent will also be responsible for providing customer service on the sales floor in the absence of any events or during peak seasons. Evening and weekends are required. Other duties will be as assigned.

Education Required Baccalaureate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

Bachelor’s degree and minimum 2 years of proven experience in event planning.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours Work Schedule to Vary
If Varied Work Schedule, Please Specify

Non-Standard; Weekly schedule and hours will vary based on events schedule

If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents