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Administrative Assistant

Position Information

Position Information

Date Posted 02/16/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 04/16/2018
Working Title Administrative Assistant
Job Classification Administrator I
Department Name 01039-Economic Partnerships
Job Type Staff
Position Number 0134749
Hiring Range TBD based on qualifications
Position Description

The Office of Corporate Engagement is seeking an Administrative Assistant responsible for providing professional administrative, financial, clerical, and receptionist support to the office.

The incumbent will serve as the first point of contact to the office by greeting visitors, answering phones, and answering and directing inquiries.

The Administrative Assistant will:
-Organize and maintain calendars for meetings, events, conferences, and corporate site visits
-Make travel arrangements, process incoming and outgoing mail, manage office equipment and supplies
-Perform data entry, prepare and edit correspondence and reports
-Monitor budget transactions.

The incumbent will interact with individuals across all areas of the University as well as corporations.

Education Required Associate
Minimum Related Experience Level Required 1-2 years experience
Additional Education and/or Experience Essential to the Position

High School degree or GED with significant, relevant administrative experience may be substituted for degree requirement.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School Diploma or GED?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents