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Department Administrator

Position Information

Position Information

Date Posted 01/11/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 03/11/2018
Working Title Department Administrator
Job Classification Administrator II
Department Name 33203-Pharm-Pharmaceutical Science
Job Type Staff
Position Number 0135851
Hiring Range $26,988.00 - $43,212.00
Position Description

The University of Pittsburgh’s Department of Pharmaceutical Science is seeking a qualified Department Administrator. This position will manage the administrative affairs of the department by providing expertise in the areas of department Chair support, office administration, and special events.

The incumbent is to provide high-level support to the department through project management of highly visible projects, managing complex administrative demands such as keeping the Chair prepared for meetings and events, drafting and proof-reading department Chair correspondence, and planning internal and external meetings. This individual must be highly organized and provide oversight for all ongoing projects, assure deadlines are met, and ensure that the projects effectively move according to their objectives.

The incumbent must be able to communicate and enforce departmental policies and procedures as well as be responsible for the supervision of administrative staff. The individual in the position serves as a back-up on space management and international appointments. The position requires the ability to perform at a high-level with minimal supervision, have a professional demeanor, and be able to handle difficult situations with tact and diplomacy.

Education Required Baccalaureate
Minimum Related Experience Level Required 3-5 years experience
Additional Education and/or Experience Essential to the Position

Bachelor’s degree required. Advanced experience in progressive administrative roles with supervisory responsibilities preferred. Equivalent experience may be substituted for degree requirement.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  2. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter