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Administrative Assistant

Position Information

Position Information

Date Posted 01/02/2018
Open Until Filled No
Anticipated Application Deadline (Close date) 02/04/2018
Working Title Administrative Assistant
Job Classification Administrator I
Department Name 23203-Industrial Engineering
Job Type Staff
Position Number 0052916
Hiring Range $23,868.00 - $37,752.00
Position Description

This is an advanced level administrative position providing total administrative support to the Industrial Engineering Graduate Program in the Department of Industrial Engineering.

Incumbent serves as first point of contact for graduate students, providing academic guidance to all students in the program; incumbent also serves as administrative support to the Program Director and is responsible for the administrative coordination of the Program. The incumbent is responsible for tracking applications through system to ensure timely processing; monitoring student progress; disseminate recruiting materials and website updates; assist students in matters relating to financial aid; coordinate and plan Graduate Seminar Series and speakers; arrange logistics for Department visitors including seminars speakers, faculty candidates and visiting students. Included in this position are additional responsibilities related to the overall operation of the Department of Industrial Engineering.

Education Required Baccalaureate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

University experience highly preferred. A minimum of two years business school or equivalent work experience in a professional setting. Must have excellent computer skills including word processing, e-mail management, spreadsheets, database management ability helpful.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents