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Manager of Student Programs and Community Outreach

Position Information

Position Information

Date Posted 12/18/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 02/16/2018
Working Title Manager of Student Programs and Community Outreach
Job Classification Administrator III
Department Name 10035-Institute of Politics
Job Type Staff
Position Number 0136060
Hiring Range TBD based on qualifications
Position Description

The University of Pittsburgh is seeking a qualified Manager of Student Programs and Community Outreach for the Institute of Politics.

Founded more than twenty-five years ago, the mission of the Institute of Politics (IOP) is to provide a neutral, non-partisan forum for elected officials and other civic leaders to consider policy issues of importance to this region. That charge has led to its examination of a wide range of important issues. Among those that recently claimed a place on its agenda are the changing face of poverty, the opioid overdose epidemic, incarceration policies and practices, and structural alternatives for dealing with financially distressed communities.
The Institute of Politics is seeking a talented professional to serve as the Manager of Student Programs and Community Outreach. The incumbent will play a key role in the development of programming for the Elsie Hillman Civic Forum, which exists to “engage students in activities that prepare them to lead lives as engaged and contributing citizens.” The incumbent will also oversee the development and execution of communication and outreach activities for the Institute of Politics, including the coordination of grant proposal submission and reporting.

The selected candidate will work closely with Chancellor Emeritus Mark Nordenberg, the Chair of the IOP, and Terry Miller, a highly respected regional leader and the long-term Director of the IOP. The incumbent will also work closely with the policy and administrative staff in the development of Institute sponsored events and publications.
The selected candidate must have strong organizational skills and highly developed communications skills and must be a team player supporting the strategic initiatives of the IOP and working closely with other members of the IOP staff to maximize the impact of its work. The selected candidate will serve as a liaison to the Office of the Chancellor, and must be comfortable dealing with elected officials and other community leaders, as well as with University students, staff, and faculty.

Specific responsibilities include:
1. Student outreach and communication
2. Student selection (for participation in certain Elsie programs)
3. Processing of student appointments
4. Oversight of community partnerships
5. Academic program coordination
6. Student forum (event) planning
7. New program development
8. Internal and external relationship cultivation
9. Managing the Institute and Elsie Forum websites and social media
10. Developing and conducting other marketing and outreach activities as needed
11. Assisting the Chair, Director, and policy staff with stewardship activities
12. Identifying opportunities for local and national conference presentations and award nominations
13. Assisting with the development and implementation of a dissemination plan for all publications and events
14. Grant proposal development and coordination
15. Serving as the department administrative liaison to the Office of the Chancellor, and assisting with department-level HR, financial, and compliance coordination

Please include with your application a letter, proposal, essay, or paper that displays your writing ability.

Education Required Baccalaureate
Minimum Related Experience Level Required 6-9 years experience
Additional Education and/or Experience Essential to the Position


1. Must have excellent written and oral communication skills
2. Must have strong interpersonal skills
3. Must have the ability to establish priorities and set goals
4. Must demonstrate the ability to make decisions based on Institute and University policies and procedures
5. Must be able to guide the development and implementation of independent projects
6. Must have the ability to communicate with key stakeholders and maintain a high level of professionalism
7. Experience in student mentorship and advising is preferred
8. Must be able to work independently with little supervision
9. Must have well-developed organizational and administrative skills
10. Because the Institute’s staff is small, it is important that the staff members work as a team and are willing to be flexible and contribute to special projects and events

Preference will be given to candidates with experience in student programming and/or communications and marketing.

Preference given to students with related graduate degree.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents
  1. Media Sample
  2. Sample Syllabi