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Administrative Assistant

Position Information

Position Information

Date Posted 11/22/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 01/21/2018
Working Title Administrative Assistant
Job Classification Administrator I
Department Name 35201-Med-Neurobiology
Job Type Staff
Position Number 0117329
Hiring Range $23,868.00 - $37,752.00
Position Description

The University of Pittsburgh is seeking an Administrative Assistant. This position is responsible for performing a broad variety of confidential administrative tasks in the Department of Neurobiology.

The position will assist faculty and staff with administrative tasks, schedule Departmental Seminar series, and gather faculty data for the annual OMED Faculty Educational Credit Reports. The incumbent will act as an administrative coordinator for the Departmental Postdoctoral Training Grant.

The incumbent will also serve as Departmental Purchaser, using PRISM, P-Card, or internet procurement, as appropriate, and will assist with arranging departmental renovations. This position maintains the Neurobiology Department’s key inventory and processes the approved key requests. He/she will be responsible for renewing (and initiating, when necessary) departmental equipment maintenance contracts. This position will act as the Department receptionist, greeting visitors and directing them to the appropriate office.

This position acts as Medical Curriculum Coordinator, providing overall administrative assistance to faculty medical school course directors in the Department and managing all non-teaching related matters. The position also requires a demonstrated ability to balance self-motivation and working in a team environment.

Education Required Baccalaureate
Minimum Related Experience Level Required 1-2 years experience
Additional Education and/or Experience Essential to the Position

At least two years of office/clerical experience. Expertise with Mac and PC computer formats, word processing (Word), database and spreadsheet(Excel) packages.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents