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Visitor Center Coordinator/Admissions Advisor

Position Information

Position Information

Date Posted 11/21/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 01/20/2018
Working Title Visitor Center Coordinator/Admissions Advisor
Job Classification Student Services II
Department Name 06130-Admissions & Financial Aid
Job Type Staff
Position Number 0135914
Hiring Range TBD based on qualifications
Position Description

The Office of Admissions and Financial Aid (OAFA) at the University of Pittsburgh is opening an Admissions Visitor Center in Spring 2018 that will include two state-of-the-art presentation rooms for our growing number of guests. We are seeking a Visitor Center Coordinator/Admissions Advisor to help create an outstanding and welcoming guest experience for more than 70,000 guests. This position represents the University to a variety of audiences including students, families, high school and community college counselors, and community based organizations.

The incumbent must be friendly, organized, and hardworking. He/she will independently oversee the smooth operation of the OAFA Visitor Center. The incumbent will serve as an advisor and be the initial contact for prospective students and families when visiting OAFA. The incumbent will also interact with various levels within and outside of the University providing information and guiding them in the admissions process. Having high-quality customer service is a requirement for this position.

Flexible hours including some evenings and weekends will be required during open houses and PittStart academic orientation events.

The incumbent will also be responsible for greeting guests, answering questions, room reservations, scheduling visits and staffing, monitoring survey data, as well as administrative tasks such as re-stocking supplies, responding to student and parent e-mails and phone calls, inputting contact data in Salesforce, budgeting and arranging personalized visits, coordinating reimbursements, and other duties as assigned.

This position will also be a member of the Admissions Committee and will evaluate credentials and make admissions decisions of student applications for undergraduate admission.

Education Required Baccalaureate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

The successful candidate will be experienced in high-quality customer service, incredibly detail-oriented and organized, capable of managing multiple concurrent projects on different timelines, and with a collaborative focus. This position requires a valid driver’s license and a good driving record.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify

Flexible hours including some evenings and weekends will be required during open houses and PittStart academic orientation events.

If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents