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Assistant to the Chair and Vice Chairs

Position Information

Position Information

Date Posted 11/20/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 01/19/2018
Working Title Assistant to the Chair and Vice Chairs
Job Classification Administrator I
Department Name 34203-GSPH-Health Policy & Management
Job Type Staff
Position Number 0128348
Hiring Range TBD
Position Description

The University of Pittsburgh is seeking a qualified individual to serve as an Administrative Associate to the Department Chair, the Vice Chair for Education and the Vice Chair for Research. Also special assistant to the Associate Vice Chancellor for Health Policy and Planning, Health Sciences, for Health Policy and Management matters. Duties include the complex and professional management of the Chair and Vice Chair’s day-to-day activities, including but not limited to: Maintaining and scheduling the Chairman and Vice Chair’s complex daily calendar in relation to their roles within the University, travel arrangements that include international trips; serving as the liaison with faculty, staff and students of the department as well as colleagues across the School and University, and external contacts, problem-solving as appropriate; coordination/design and production of reports, presentations, and class materials utilizing advanced technology software such as Excel, Outlook, Access, Powerpoint, Front Page, Endnote, Adobe, etc. Responsible for organizing meetings, travel arrangements and reimbursements for all department faculty. Duties entail being well informed about Departmental, School and University organizations, programs, policies, and regulations. Provide support for all departmental committees including preparing minutes. Assume lead roles in the organization/planning of retreats, workshops, conferences, and teleconferences. Must have the ability to plan, organize and coordinate the various details associated with hosting large meetings. Oversight, planning, and organizing of any faculty recruitment efforts. The incumbent works in close collaboration with the department administrator, grants manager and clerical staff in the department as well as faculty, staff, and students across the University. The incumbent should be able to function independently in all of these tasks.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EEO/AA/M/F/Vets/Disabled

Education Required Baccalaureate
Minimum Related Experience Level Required 5-6 years experience
Additional Education and/or Experience Essential to the Position

A bachelors degree or equivalent university experience is required. Must have at least five years of experience working in an office setting/university environment. Position requires good judgment, and excellent organization skills. Must articulate in a professional manner, have the ability to set priorities, and work independently. Proficiency with Microsoft Office Suite is required. Knowledge of departmental and University policies and procedures is desirable.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:


• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit www.hr.pitt.edu/benefits

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Craigslist.org
    • Currently a University Employee
    • Dice.com
    • Monster.com
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • StudentAffairs.com
    • Higheredjobs.com
    • Indeed.com
    • Internet Search
    • Other: (Please specify below)
  2. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents