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Administrative Assistant

Position Information

Position Information

Date Posted 11/14/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 01/14/2018
Working Title Administrative Assistant
Job Classification Administrator I
Department Name 38204-SHRS-Rehab Sci & Tech
Job Type Staff
Position Number 0135861
Hiring Range $23,868.00 - $37,752.00
Position Description

The University of Pittsburgh, School of Health & Rehabilitation Sciences is seeking a qualified Administrative Assistant.

The Administrative Assistant position responsibilities include managing all administrative duties for the Emergency Medicine Program, recommending policy and procedure changes, providing direct assistance to the Program Director, assisting all department faculty as necessary, maintaining all class and student records, monitoring all class schedule updates and changes, monitoring graduation certification for all seniors, communicating with the Dean’s office on a regular basis, assisting faculty members with student advisement, supporting all faculty and adjunct faculty in classroom operations, preparing and occasionally processing all enrollment and admissions paperwork, compiling all minutes for weekly faculty meetings, acting as the main point of contact for active, potential, and past students as well as anyone seeking information about the program, collaborating with faculty and editing print media, Program literature and correspondence, hiring and managing federal work study students, overseeing development and maintenance of the Program’s webpage and Annual Report as well as all marketing for the Program, planning program events, managing faculty travel, and coordinating with OIS. Some travel may be required.

Education Required Associate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

Bachelor’s degree preferred with 1 to 2 year’s experience or an Associate degree with at least 3 year’s of relevant administrative experience.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:


• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit www.hr.pitt.edu/benefits

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an associate's degree or higher or will have completed one by end of current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Craigslist.org
    • Currently a University Employee
    • Dice.com
    • Monster.com
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • StudentAffairs.com
    • Higheredjobs.com
    • Indeed.com
    • Internet Search
    • Other: (Please specify below)
  3. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents