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Coordinator of Budget and Business Operations

Position Information

Position Information

Date Posted 11/13/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 01/12/2018
Working Title Coordinator of Budget and Business Operations
Job Classification Financial II
Department Name 87010-Athletics Administration
Job Type Staff
Position Number 0135858
Hiring Range TBD based on qualifications
Position Description

The University of Pittsburgh’s Athletic Department is seeking a Coordinator of Budget and Business Operations. This position will be responsible for assisting the Associate Athletic Director for Business Services with the preparation, development, day-to-day monitoring, and communication of the Athletic Department’s annual $80 million operating budget. This will require that he/she prepare financial reports to be used by management, review annual budget submissions, monitor monthly-level reports, maintain the department’s shadow system, manage the use of Athletic Department trade, and work closely with coaches and support staff to ensure adherence to budgetary guidelines.

In addition to the individual’s budgetary responsibilities, he/she will be responsible for overseeing the Athletic Department’s medical insurance program for more than 475 student-athletes. He/she will track outstanding claims, fulfill payment obligations, and work in conjunction with the department’s insurer and other providers on billing issues.

The incumbent will also be required to assist with other day-to-day functions in the Athletic Department and Business Office. This includes, but is not limited to, the review and payment of group hotel invoices, day-to-day management of contracts (including game, hotel, and service contracts), and the reconciliation of department-issued procurement and travel cards.

The individual will report directly to the Associate Athletic Director for Business Services and will receive other tasks and direction from the Executive Associate Athletic Director for Business Administration and Human Resources.

Education Required Baccalaureate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

Must have prior experience in finance and/or with NCAA regulations. Experience in an Athletics setting is preferred.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents