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Associate to the Department Administrator

Position Information

Position Information

Date Posted 11/10/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 01/09/2018
Working Title Associate to the Department Administrator
Job Classification Administrator III
Department Name 35210-Med-Immunology
Job Type Staff
Position Number 0135853
Hiring Range $35,100.00 - $56,784.00
Position Description

The University of Pittsburgh’s Immunology Division in the Department of Medicine is seeking an Associate to the Department Administrator. This position acts as the administrator of HR and Payroll matters, which includes all staff, post-doc hiring, faculty, and secondary faculty appointments as well as foreign national visas. The incumbent will provide oversight of the three Department Cores and will be responsible for the development, preparation, and the updating of Core accounting cost models and business plans.

The Associate will also be responsible for managing the monthly postings of departmental Core recharge centers billings. The incumbent will develop job descriptions, serve as the main point of contact with the Dean’s office administration and Human Resources, and will be responsible for supervising front desk staff members. The Associate will assist grants manager/faculty as necessary with grant and training grant applications and will provide financial and administrative backing to both faculty and the Executive Administrator.

Education Required Baccalaureate
Minimum Related Experience Level Required 5-6 years experience
Additional Education and/or Experience Essential to the Position

Bachelor’s degree required. Advanced experience in progressive administrative roles with supervisory responsibilities required. Equivalent relevant experience may be substituted for degree requirement. Prior experience functioning in an administrator role at the University preferred.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  2. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents