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Administrative Assistant

Position Information

Position Information

Date Posted 12/11/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 02/09/2018
Working Title Administrative Assistant
Job Classification Administrator II
Department Name 22203-Educ-Office of Child Development
Job Type Staff
Position Number 0135381
Hiring Range TBD based on qualifications
Position Description

The University of Pittsburgh is seeking an Administrative Assistant who will function in a professional capacity in the PRIDE (Positive Racial Identity Development in Early Education) program and its multiple project components. This person will have administrative responsibilities and decision-making authority in managing a variety of functions for this $1.5 million-dollar program.

Responsibilities include event planning; entering and analyzing data in a variety of software programs; managing contracts and logistics for project activities; managing all project communications; generating travel and business documentation and records; and providing administrative, technical, and project-wide computing support. In collaboration with PRIDE staff, the incumbent will coordinate project events and activities; organize and manage project records; maintain and utilize a database to track grant activity, costs, and outcomes; and generate data for reports to funders. This person will also provide administrative support to all program staff.

Education Required Baccalaureate
Minimum Related Experience Level Required 3-5 years experience
Additional Education and/or Experience Essential to the Position

Five years of experience in an administrative position; knowledge of University Policies and Procedures preferred; extensive computer experience (proficient in Word, Excel, PowerPoint, Publisher and Outlook). Ability to work cooperatively and pleasantly with a variety of constituents.
Excellent spelling, grammatical facility, creative sense of design, organizational skills, written and interpersonal skills, basic accounting skills required. Bachelor’s degree required; continuing education in computer software preferred.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents