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Fiscal Administrator

Position Information

Position Information

Date Posted 09/19/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 11/18/2017
Working Title Fiscal Administrator
Job Classification Administrator II
Department Name 13206-Physics & Astronomy
Job Type Staff
Position Number 0130619
Hiring Range $26,988.00 - $43,212.00
Position Description

The Department of Physics and Astronomy and the Department of Geology and Environmental Science at the University of Pittsburgh are seeking a shared Fiscal Administrator. The Fiscal Administrator position will be primarily responsible for the management and reconciliation of all hard and soft money (non-sponsored research) accounts held by the two departments, as well as the management and oversight of both the purchasing, travel, and business reimbursement functions in the two departments.

This position will directly supervise two other staff positions: a Buyer and a Travel and Business Coordinator. This position will be responsible for creating and supplying complex fiscal reports, including budgetary forecasts, related to the various accounts for which they are responsible. Additionally, the Fiscal Administrator will create and/or modify internal procedures related to purchasing and travel and business expense reimbursements to ensure optimal operational efficiencies are met across the two departments.

The incumbent must be proficient with the Microsoft Office platform software. Experience using programs such as PantherExpress, PRISM, and ITWorks is greatly preferred.

Education Required Baccalaureate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

The successful candidate must have excellent communication skills (both oral and written), organizational skills, and be both comfortable with and proficient in the use of computers (i.e. Microsoft Office software, e-mail, electronic calendars, web content management programs). Familiarity with the University’s PRISM system and programs such as ITWorks and PantherExpress would be extremely beneficial.

Required Licenses/Certifications


Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.
Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents