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Administrative Assistant

Position Information

Position Information

Date Posted 10/03/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 12/02/2017
Working Title Administrative Assistant
Job Classification Administrator I
Department Name 35209-Med-Pediatrics
Job Type Staff
Position Number 0135631
Hiring Range $23,868.00 - $37,752.00
Position Description

The University of Pittsburgh’s Department of Med-Pediatrics is seeking an Administrative Assistant. This position is responsible for assisting the Cystic Fibrosis Research Center (CFRC) faculty by providing clerical support for pre-award grant preparation, manuscript development, physical plant orders, teaching support activities, and all other miscellaneous needs of the faculty as well as assisting the Department Accounting Office by providing support for purchasing using the Panther Express purchasing system, maintenance contracts, research incentives, asset management, telephone and port management.

The incumbent must be skilled in the advanced use of word processing, database and spreadsheet tools using both PC and Mac. Knowledge of the following programs is preferred: Word, Excel, PowerPoint, Adobe Acrobat, EndNote, etc. Knowledge of the University grant process is preferred. The incumbent must possess above average initiative, judgment, organizational skills, and communication abilities.

A solid background in all administrative skills is preferred. An Associate’s degree in Business/Accounting is helpful.
PLEASE NOTE: The hiring range posted above is for a full-time position at 100% effort. The salary range for this part-time position will be prorated based on 50% effort.
This position is located at Children’s Hospital of Pittsburgh of UPMC in Lawrenceville.

TB test and PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record Check will be required as a condition of employment.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EEO/AA/M/F/Vets/Disabled

Education Required Associate
Minimum Related Experience Level Required 3-5 years experience
Additional Education and/or Experience Essential to the Position

A solid background in all administrative skills is preferred. An Associate’s degree in Business/Accounting is helpful.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Assignment Category Regular, Part-Time
Percent Effort 50
Scheduled Work Hours Work Schedule to Vary
If Varied Work Schedule, Please Specify

Shift determined by manager.

If Part Time, Actual Standard Weekly Hours 18.75
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you have an Associate's degree or higher?
    • Yes
    • No
  2. How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter