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Activities, Events, and Partnerships Coordinator

Position Information

Position Information

Date Posted 10/20/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 12/01/2017
Working Title Activities, Events, and Partnerships Coordinator
Job Classification Administrator II
Department Name 51221-UCIS-Office of the Director
Job Type Staff
Position Number 0135627
Hiring Range $26,988.00 - $43,212.00
Position Description

The University of Pittsburgh is seeking an Activities, Events and Partnerships Coordinator (AEPC). This position is a one-year position which will have three primary responsibilities. First, s/he will be responsible for working with Center staff to plan and coordinate the events of the European Studies Center (ESC). These events include, but are not limited to Center lectures, video conferences, workshops, a festival, student and teacher trips, and research and policy conferences. Many of these events are co-sponsored with other Centers and Programs affiliated with the University Center for International Studies (UCIS). Second, s/he will assist Center staff with Center-run activities, such as grant and fellowship competitions for faculty, students, and external constituents (including Summer Scholars Program and Brussels Study Tour). Third, the s/he will work with the Director and related Center staff to facilitate partnerships and programs with research collaborators, local community-based constituencies and partners, and Center alumni by maintaining and updating the Center’s database and contributing to strategic communications. Related to this will be assisting in the development and maintenance of an External Advisory Council and a Young Professionals’ Council, which will support the work and mission of the Center.
The AEPC will have primary responsibility for planning and ensure the smooth execution of Center-run conferences, festivals, and VIP visits from distinguished European studies scholars or European dignitaries. This will involve close collaboration with other University units and partners. S/he will monitor budgets, and process bills and reimbursements in accordance with University, Federal, and European Commission guidelines.

The AEPC will work in collaboration with the Director and other staff in creating a consistent public image and message for the Center. S/he must work independently and as a member of a team and will delegate tasks to and supervise student assistants (GSA) with other staff. Some weekends and evenings required (on average once or twice per month). This is a one-year position. Bachelor’s degree required graduate work and two years of professional experience preferred.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EEO/AA/M/F/Vets/Disabled

Education Required Baccalaureate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

Bachelor’s degree required. Knowledge of European and EU affairs and graduate work preferred, as is 2-3 years of event planning experience. Excellent writing skills and attention to details are critical. Effective and timely communication is a requirement. Ability to work in a complex fast-paced environment a must. Computer and software literacy a must. Database (Microsoft Access) and Web experience desirable. Ability to work independently, yet collaboratively and in a team a must. Public speaking skills desirable.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents