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Post Award Grants Administrator

Position Information

Position Information

Date Posted 09/01/2017
Open Until Filled No
Anticipated Application Deadline (Close date) 10/31/2017
Working Title Post Award Grants Administrator
Job Classification Administrator II
Department Name 35222-Med-Neurological Surgery
Job Type Staff
Position Number 0132291
Hiring Range TBD based on qualifications
Position Description

The University of Pittsburgh is seeking a Post-Award Grants Administrator to provide post-award financial and administrative support for sponsored research awards to the Brain Trauma Research Center (BTRC) and Neurotrauma Clinical Trials Center (NCTC) in the Department of Neurological Surgery under the direction of the Center Administrator. This position requires the appropriate application of a broad knowledge of principles, practices, and procedures in the field of research administration.

The incumbent will be responsible for all post-award duties from account activation to grant close out. Duties will include maintaining and monitoring financial data related to all research accounts as well as assisting with budgeting, monitoring expenses, and various other duties, as required, for the day-to-day operations of the research portfolio.

Some specific duties the incumbent will be responsible for are: reconciling research grant accounts within the BTRC & NCTC portfolios against the levels and generating monthly income and expense statements via Department Manager to include actual expenditures and encumbrances along with analyzing, presenting, and interpreting this material to the Center Administrator. The position will also prepare account close-out memos in a timely manner, process purchase orders via Pantherbuy, prepare invoices & process checks, prepare journal entries, BMRs, disbursements, T&Bs, enter data into department manager, as well as coordinate pre-award material for grant applications as needed.

The position requires a well-organized individual who can multi-task, who has excellent oral and written communication skills, and excellent computer skills (Access, Excel, Word, and PowerPoint), as well as proficient experience with Department Manager.

Education Required Baccalaureate
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

Bachelor’s level degree is preferred with at least 3 or more years of research administrative related experience. Knowledge of University policies and procedures. Strong organizational skills, good judgment and initiative a must. Must have ability to read, interpret, implement and communicate complex guidelines and instructions.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:00 a.m. - 4:30 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents