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Administrative Assistant

Position Information

Position Information

Date Posted 09/08/2017
Open Until Filled No
Application Deadline (Close date) 11/07/2017
Working Title Administrative Assistant
Job Classification Secretary III
Department Name 32010-Nurs-Office of the Dean
Job Type Staff
Position Number 0131358
Hiring Range $23,868.00 - $37,752.00
Position Description

The University of Pittsburgh’s Department of Nurs-Office of the Dean is seeking an Administrative Assistant. Serves as Administrative Assistant to the Associate Dean and Executive Assistant to the Dean. Manages and triage the numerous requests in an extremely busy administrative office. Assists Associate Dean with day-to-day activities. Incorporates project deadlines and due dates into the schedule to assure complete and timely accomplishment. Analyzes information and research from numerous sources to design and draft complex reports as requested. Assists the Associate Dean in researching issues relative to student issues/problems. Independently drafts complex student letters for signature. Triage issues presented for the Associate Dean’s response. Incumbent responsible to identify priorities, assure attention is conducted in a timely fashion, suggest solutions when appropriate and maintain confidentiality. Serve as liaison with faculty on critical matters related to academic issues, clinical placement, student crises, etc. Oversee and coordinate the process to assure compliance in Academic Integrity issues, including student grade appeals, student and/or faculty academic integrity concerns, and student unsafe clinical practice accusations. Complete understanding and ability to interpret and track University/School policies and procedures. Monitor faculty Council activities to assure proper follow-through with required University policies/procedures and proper notification to State Board of Nursing; tracking of courses offered in academic programs and curricular changes as they affect those courses. Initiate agendas in collaboration with the Council Chairpersons, record and distribute minutes in a timely manner. Maintain official minutes/files, and assure that Council Chairpersons receive information regarding follow-up of action items. Produce complex reports for administrators on State Board of Nursing information. Serve as the liaison (representing the Dean, Associate Deans, and Assistant Dean) between the State Board of Nursing and the School of Nursing on relevant matters that impact the professional program approval status.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EEO/AA/M/F/Vets/Disabled

Education Required Baccalaureate
Minimum Related Experience Level Required 1-2 years experience
Additional Education and/or Experience Essential to the Position

Bachelors Degree with experience in an office setting. Excellent communication and writing skills. Excellent computer skills and an ability to comprehend new software.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree with 1-2 years of relevant experience?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents