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Administrative Assistant

Position Information

Position Information

Date Posted 07/14/2017
Working Title Administrative Assistant
Job Classification Administrative Support III
Department Name 35209-Med-Pediatrics
Job Type Staff
Position Number 0135283
Hiring Range $18,564.00 - $28,860.00
Position Description

The University of Pittsburgh is seeking an Administrative Assistant who will provide administrative support in the Department of Pediatrics: CDU LEND. The incumbent will perform a wide range of administrative functions such as acting as a central communication point to internal and external contacts; coordinating activities such as meetings, webinars, and travel arrangements; being responsible for various types of correspondence, researching, and preparing information for administrators; assisting administrators with clerical duties, processes, and data entry.

PLEASE NOTE: The hiring range posted above is for a full-time position at 100% effort. The salary range for this part-time position will be prorated based on 60% effort.

A Bachelor’s degree is highly desirable. Two years of relevant administrative experience is required.

Some flexibility is required for special events. He/she will not be required to work evenings or weekends – those events that may occur at those times will be optional.

TB test and PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record Check will be required as a condition of employment.
EEO/AA/M/F/Vets/Disabled.

Education Required High School Diploma or GED
Minimum Related Experience Level Required 2-3 years experience
Additional Education and/or Experience Essential to the Position

Bachelor’s degree highly desirable. Two years of relevant administrative experience is required.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Assignment Category Regular, Part-Time
Percent Effort 60
Scheduled Work Hours Work Schedule to Vary
If Varied Work Schedule, Please Specify

Some flexibility is required for special events.
Not required to work evenings or weekends – those events that may occur at those times will be optional.

If Part Time, Actual Standard Weekly Hours 22.5
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:


• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit www.hr.pitt.edu/benefits

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School Diploma or GED?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Craigslist.org
    • Currently a University Employee
    • Dice.com
    • Monster.com
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • StudentAffairs.com
    • Higheredjobs.com
    • Indeed.com
    • Internet Search
    • Other: (Please specify below)
  3. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter