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Alumni Coordinator, Graduate School of Public Health

Position Information

Position Information

Date Posted 07/14/2017
Working Title Alumni Coordinator, Graduate School of Public Health
Job Classification Administrator II
Department Name 01097-Medical and Health Sciences Foundation
Job Type Staff
Position Number 0135278
Hiring Range $26,988.00 - $43,212.00
Position Description

The Medical and Health Sciences Foundation (MHSF) was officially created as the fundraising entity responsible for the joint philanthropic ventures of UPMC and University of Pittsburgh Schools of the Health Sciences. The MHSF acts as the central source for patients, alumni, and friends to contribute to any clinical or research endeavor at either or both UPMC and Pitt.

The Medical and Health Sciences Foundation (MHSF) seeks an energetic individual for an Alumni Coordinator to work in the Graduate School of Public Health. (GSPH)

The incumbent will be expected to work with a high degree of independence for an integrated organization involving both alumni relations and fundraising, and assume the responsibility of existing alumni programs and student initiatives. The candidate will deliver creative and enterprising suggestions to build new and enhance the current programming. He/she will interact with directors and staff of the MHSF, GSPH and the University Alumni Association, as well as senior administrators of the University. He/she will also understand the importance of interaction with, and the engagement of, all University alumni and students.

Responsibilities will include event development and management, knowledge and maintenance of social network vehicles, database management and retrieval of data lists, mailings, maintaining alumni lists, working with the GSPH fundraising staff, stewardship activities, responding to alumni requests, inquiries, and needs; participation in and implementation of priorities, goals, objectives, and schedules based on the Dean’s overall strategic plans. He/she will develop, recommend, and implement new and innovative ideas to enhance all areas of the GSPH alumni relations. The incumbent will possess full knowledge of computer programs and will manage work flow for communications, budgets, events, reports, and all other duties as assigned.

Public speaking and the ability to travel 7-9 times a year is required.
The incumbent will work closely with the Dean, GSPH, Director of Development of GSPH, and report to the Director of Alumni Relations for the Health Sciences.

Education Required Baccalaureate
Minimum Related Experience Level Required 3-5 years experience
Additional Education and/or Experience Essential to the Position

Three to five years of experience in alumni relations and/or development and event planning. Must have exemplary written communication skills, excellent interpersonal skills, and a thorough knowledge of the principles and practices of alumni relations. Must have experience in management practices and data-based information systems. Particularly desirable is knowledge of the University system. Must work effectively in a team environment and be able to present information in a comprehensive, cohesive format.
A bachelor’s degree or comparable experience. Proficiency in the applications/functions within the MS Office environment. Must have excellent verbal, computer and written communication skills.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or will have completed one by the end of this current term?
    • Yes
    • No
  2. * Do you have 1-2 years of experience in fundraising, board development, and event planning?
    • Yes
    • No
  3. * Have you worked in a university or higher-education setting? Y or N If so, please describe the nature of this experience.

    (Open Ended Question)

  4. * Please list the main reasons you are interested in the position.

    (Open Ended Question)

  5. * Describe any applicable skills/traits you could bring to this job.

    (Open Ended Question)

  6. * Why do you think you're a strong candidate for this position?

    (Open Ended Question)

  7. * Have you had experience in a non-profit or fundraising setting? Y or N If so, please describe the nature of this experience.

    (Open Ended Question)

  8. * Please list the software and web applications in which you are proficient. Some examples may include: o Excel o Powerpoint o Word o Visio o EndNote o Adobe Photoshop o Adobe InDesign o Adobe Illustrator o Adobe Professional o RefManager o Mendeley o Drupal o Facebook o Twitter o LinkedIn o Blogs o Constant Contact o Outlook Mail Merge

    (Open Ended Question)

  9. * Describe your prior experience working with social media in a professional capacity.

    (Open Ended Question)

  10. * Have you done/worked on any project that involved large data analysis? If yes, please explain.

    (Open Ended Question)

  11. * Is there any additional information we should know while reviewing your application?

    (Open Ended Question)

  12. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Currently a University Employee
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • Internet Search
    • Other: (Please specify below)
  13. * Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents