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Administrative Coordinator

Position Information

Position Information

Date Posted 07/12/2017
Working Title Administrative Coordinator
Job Classification Administrator II
Department Name 11010-Office of the Dean-Dietrich School of Arts and Sciences
Job Type Staff
Position Number 0104558
Hiring Range $26,988.00 - $43,212.00
Position Description

The Administrative Coordinator position is a regular, twelve-month position in the Dietrich School of Arts and Sciences in the Office of the Dean. The Administrative Coordinator will provide professional administrative support to the Dietrich School Dean and their executive leadership team. The Administrative Coordinator will manage office workflow, and develop and implement policies and procedures to ensure efficient and professional operation. Serves as the primary project manager on key and highly visible projects, including coordination of special events, the annual Board of Visitors meeting, the overall strategic planning process, and the shift to a paperless environment. Duties include high-quality writing and editing of complex reports and correspondence; coordinating the Arts and Sciences Council and Planning and Budgeting Committees; organizing faculty voting via electronic ballots and assisting with other administrative support. This individual will serve as backup for the Executive Administrator to the Dean and for the supervision of a team of student workers, and will provide general support to the Dean’s Office. Individual must be able to work independently and as a member of the diverse team of individuals in the Office of the Dean. The ability to maintain confidentiality is absolutely critical.

Education Required Associate
Minimum Related Experience Level Required 3-5 years experience
Additional Education and/or Experience Essential to the Position

Prior responsibility managing highly visible projects and demonstrated exceptional communication skills are required. Significant experience may be considered in lieu of an associate’s degree.

Required Licenses/Certifications
Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Assignment Category Regular, Full-Time
Percent Effort 100
Scheduled Work Hours 8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
Campus Pittsburgh
University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:


• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit www.hr.pitt.edu/benefits

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an associate's degree or higher or will have completed one by end of current term?
    • Yes
    • No
  2. * How did you hear of this position at the University of Pittsburgh?
    • Career Development Center (CDC)
    • Chronicle of Higher Education
    • Commonwealth Workforce Development System (Formerly PA CareerLink)
    • Craigslist.org
    • Currently a University Employee
    • Dice.com
    • Monster.com
    • Pitt Career Services
    • Pittsburgh Post Gazette
    • Pittsburgh Technology Council
    • PittSource Search
    • Referral (Friend, University Employee, etc.), please specify below
    • StudentAffairs.com
    • Higheredjobs.com
    • Indeed.com
    • Internet Search
    • Other: (Please specify below)
  3. Please specify from above (if applicable):

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents